The Only Guide You’ll Ever Need To Improve Your Personal Productivity

A new take on personal productivity

Productivity is dependant upon three things:

1. A clear understanding of what’s important (your goals come from this).
2. A simple approach.
3. Consistency.

That’s all I do to get a lot of important things done every day. (FYI: it’s 10:57am and I’ve already watched four training videos, called my clients, read my important email messages, written three blog posts, played with my son and had two cups of coffee. )

Do what’s important!

I get a lot of important – this is the key – things done because I only do what is important. I say important a lot in this type of post. Are you starting to catch on?

Here’s how I do it (and you can too)

Let’s break my method down.

First, understand what is important

You have to start with getting an understanding of what is important to you. You have to do this on three levels:

1. What is important to you? (E. g. What makes you tick? For me, it’s all about family).

2. What do I have to do to succeed in my area/s of importance? (E.g. What do you have to do to succeed? For me, the question is “What do I have to do to provide my family with the lifestyle they deserve?”

3. What do I have to do today? (E.g. Which task/s will get me closer to achieving my goals?)

In understanding what is important to you and what you have to do to achieve your goals you simplify your daily activities.

Let’s look at an example

Let’s say you determine that travel is the most important thing to you. Let’s say you determine that you want to travel for at least 6 months each year.

In this case, it would be crazy for you to look for an employee position as you will be moving on every 6 months. Who would employ you?

Knowing what’s important will guide you to roles and options that are more flexible. Perhaps you will create an online business that makes you passive income?

Based on determining what is important you can start acting on only those tasks that get you closer to making enough money in a way that lets you travel every 6 months. This eliminates all the tasks that do not get you closer to that goal.

A quick note: you will have goals on multiple levels. That’s okay. Just understand that at all levels you need to follow the same simple approach.

A simple approach.

The best approach is always a simple approach. I don’t care how complex a situation is. You can always break it down into simple and manageable chunks. Simple is where the results are.

Here is my simple approach:

– Determine the three most important things you can do to achieve your ultimate goals.
– Don’t do anything that doesn’t fit into these three areas.

Couldn’t be simpler. Now, remember simple doesn’t mean easy. The hard work comes at the beginning in determining what’s important.

You have to be consistent

Most systems fail because they are not followed consistently. Perhaps this is because we have a short attention span. You see, this is one of those times that “if it ain’t broke, don’t fix it. “

All systems are only as successful as their component parts and you are the largest component of your own personal productivity system.

A quick review

Let’s recap:

1. Define what’s important.
2. Build your goals and plans based on the important stuff.
3. Choose three key areas that will get you closer to your goals and help you action your plans.
4. Only start (and complete) tasks that fit within these three areas.
5. Rinse and repeat.

Related Posts:

– Seven Ways to Achieve Results
– My Unconventional Approach to Getting Things Done
– How I Tried to Send Myself Crazy
– 5 Things That Suck About Improving Your Personal Productivity
– the 5 Simplest Steps You’ll Ever Take to Simplify Your Life

Improve Your Personal Productivity by Careful Goal Setting

Setting goals is one of the most important activities that you can possibly do to raise your personal productivity. By having a predetermined end result you will find that your day-to-day activities will be much more focused. Once you’ve got a goal, you can instantly assess whether or not your current activities will contribute towards the achievement of it.

For example your goal may be to improve the productivity of your section by 13% in the next five months; acquiring five new customers every two months; being promoted to the next level before the end of the year or finishing another two papers in the next six months.

There are certain attributes that are contained within effective goals.

The goal must be demanding. This is the most important quality of the goal because it motivates us to do our very best. You’ll be surprised that when you set a demanding goal how easy it is to exceed it. It’s sometimes very easy to set lower goals.

The goal must be achievable. On the other hand, don’t make your goals unrealistically high because this will only lead to disappointment and frustration. This may cause you to give up. Goals that clearly cannot be reached, will destroy your morale and with it, your motivation.

The goal must be specific and able to be measured. If you have a vague goal you will never know when, or even if, you have achieved it. A goal such as, “To read more” is of little value. It is not a measurable goal because it doesn’t state how much you are going to read and what you were going to read. If you state your goal in the form of, “I am going to read the daily paper every day before going to work” it is much more specific and it is easy to measure. When you have a specific goal you have something to aim at and an easy way to know if you have succeeded.

The goal must have a deadline. The goal without a deadline does not provide the motivation to take it seriously. The deadline is an important function in goal setting. It provides a sense of urgency as well as a way of tracking progress. A deadline also puts the goal in context with the rest of your activities. These elements greatly increase the chance of the goal being achieved.

The goal must be written down. If you don’t write down the goal, you are not utilizing the well-known fact that we remember things that we write and say rather than the things we think. All serious goal setters write down their goals, tell other people about them and keep them visible so they can see them frequently.

6 Strategies to Increase Personal Productivity in Your Business

Everybody has twenty four hours in a day and how you use those hours, makes a world of difference in your life and business. Following are the six important strategies to increase your personal productivity so that you can be more effective in life as well as in your business. By implementing these strategies, you can reduce the time spent on unproductive activities and increase your focus and concentration on the tasks that matter to you the most.

Keep your WHY in front of you
Whenever you feel like not working in the business or getting bored or feel like taking it easy, remind yourself WHY you are doing the business in the first place. This will bring you back on track and keep you focused in the business.

Keep your accomplishments in front you
Keep your accomplishments in front of you so that you can see them daily and as often as you can. They will remind you that you are an accomplisher and you have a track record of successfully completing things. Whenever you are faced with a problem, for which you haven’t found a solution yet, you remind yourself that you are able to solve bigger problems than what you have at hand and you will find a solution to it. This composure helps your mind to seek a solution to the problem much faster.

Make a list of things that needs to be done
Make a list of things that needs to be done for a particular day or half a day or evening.
When you write them on the paper, you don’t have to memorize them and you can refer to them as often as you want. Prioritize the list so that you will know which tasks needs to be completed first. As you finish each task, cross off the item on the list.

Avoid time killers
When you are working on a task, do not divert your focus for answering a phone or checking an email. When you do that you lose concentration and it takes another 20 minutes before you can completely involve in the task at hand again.

Work on 50 minute intervals
Work on 50 minute time slots. We will not be able to effectively concentrate on one particular task for a long time. Work for 50 minutes and take 10 minutes break. Stretch you legs, drink a glass of water or go out into your back yard to breathe fresh air. This helps you to concentrate better on the task you are going to do next.

Reward yourself
Reward yourself when you finished a task or a set of tasks successfully. Give yourself a pat on the back and a word of encouragement. You will have the satisfaction of getting things done. This keeps you motivated to work harder.

Sekhar Gurugubelli is an Internet based business expert and mentor based out of Springfield, IL. He assists serious entrepreneurs in building a profitable online business with multiple income streams. Discover how you can leverage the internet and turn your computer into a money minting machine. To know more about the system he uses to generate income online, click here.